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Mission Statement
The University Archives serves as the institutional repository for Texas Tech University by collecting, preserving and making
accessible to researchers such materials as administrative and faculty
records, publications, photographs, video and audio materials. These
materials document the legal, historical, fiscal, administrative and
intellectual aspects of the university, as well as the cultural and social
aspects of student life.
All University Archives materials are
non-circulating and can only be used in the Holden Reading Room of the
Southwest Collection/Special Collections Library.
Use of University Archives materials are covered under the
Policies of the Reading Room.
General Acquisitions Policy
University records are documents created, received or accumulated during
the conduct of Texas Tech University business. Records sought for the University Archives include
those that demonstrate the university's activities in teaching, research,
student development, cultural enrichment, and campus growth. Also
collected are non-official records pertaining to the history of the
university. This includes faculty papers, organizational records, and
student organizational records.
The types of records deemed worthy of permanent preservation are, in part, determined
by the TTU System records retention schedule.
Routine fiscal documentation such as purchase
orders and travel receipts are not accepted as they are considered
short-term records. Also, student academic records are not housed in
the University Archives but rather reside with the Registrar's Office.
Materials not fitting the University Archives
collecting scope can either be rejected, deaccessioned or disposed.
Due to limited space, only a small number of duplicate materials are kept
at any time, unless the item(s) prove to be very rare and/or unique.
Yearbooks
Due to the large number of duplicate copies already residing in the archives,
please do not send any extra copies of the La Ventana yearbooks to the archives.
Past issues of the
La Ventana (yearbooks, 1926-2009) are viewable online.
Faculty Papers
The University Archives acquires, processes and makes accessible the
papers of current and former faculty members. These papers document
the teaching and research functions of the university and are therefore an
important insight to the academic life of Texas Tech and its growth.
Click here for more information on
what types of materials are collected.
To view which faculty papers currently reside in the
University Archives, go to the collection finding aids.
Social and Honor Organization Papers
Student, faculty, staff and honor organizations are very important in showing the diversity of university life and are
collected by the University Archives. Click here for more information on
what types of materials are collected.
Texas Tech Publications
The University Archives is the official repository for campus and alumni
journals, newsletters, press releases and newspapers. Among these
are the following which have been digitized and are available for online viewing:
Other Texas Tech publications are also currently being digitized and added
online on our DSpace repository.
Additionally, books published by and on Texas Tech faculty
are available for viewing onsite. All items are non-circulating and are available for
viewing only in the Holden Reading Room.
Theses and Dissertations (T/Ds)
The University Archives houses hard official copies of student theses and dissertations.
These non-circulating books may be requested for viewing in the reading room. Duplicate copies may be available for
check out at the main Library. For more than a decade now, TTU theses and
dissertations are published only in electronic format.
The
Texas Tech University Libraries
has made available online electronic copies of TTU theses and dissertations starting from the 1920s to to present.
These are also being added to the
Texas Digital Library website, where you can browse
through several universities' T/D publications.
The TTU Libraries has also digitized the
TTU Honors College theses and
the
TTU undergraduate research theses.
Transferring Materials to the University Archives
All university records should adhere to the
TTU System records
retention schedule. Once records become inactive, only those
that have been determined as having permanent value should be
transferred to the University Archives. All others should be
disposed of according to the manner cited in the records retention
schedule. When in doubt, don't throw it out but rather call the
University Archivist for help.
When sending items to the University Archives, records should be kept in
their original order and folder [i. e. never loosely dumped], boxed in a
sturdy container, and have attached a sheet stating who is the
sender/department, a contact phone number and a listing of what records
are enclosed. Preferably, materials should not to sent without
first making contact with the University Archivist.
Donors not currently affiliated with Texas Tech, such as alumni, should
contact the University Archivist directly.
For More Information on using University Archive materials contact:
B. Lynn Whitfield, Archivist and Certified Archivist
Southwest Collection/Special Collections Library
2805 15th Street
Texas Tech University
Lubbock, Texas 79409-1041
Phone (806) 834-7003
Last Updated 1/19/21 |
